Microsoft Office Tutorials and References
In Depth Information
Chapter 8: Working with Complex Documents
CHAPTER 8
Working with Complex Documents
Using Outlines to Plan, Organize, and Edit
Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
Formatting Columns and Sections . . . . . . . . . . . . . . . . . . 248
Working with Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253
Inserting References to Other Parts of a Document . . . 268
Creating Tables of Contents and Indexes . . . . . . . . . . . . 273
Word is a workhorse that excels at producing documents with complex layouts,
such as newsletters, brochures, and other multicolumn designs. Word also has
the features to manage extremely long documents, such as reports, scripts, and
books. (You shouldn’t be surprised to learn that the manuscript for this topic was prepared
using Word 2010.)
In this chapter, we focus on tasks that are usually associated with complex or long
documents, including outlining, inserting cross-references, and creating tables of contents and
indexes. We also explain how to use sections both to break up long documents and to
create complex layouts. And we show how to create and format tables, which can be useful in
documents of any complexity or length.
Using Outlines to Plan, Organize, and Edit Documents
Writing a well-organized long document usually starts with an outline of topics, headings,
and notes. With Outline view, Word provides a work environment that is ideal for planning
a document before you begin writing and is also useful for reviewing and organizing your
document as writing progresses. In Outline view, you can hide some or all of the body text,
allowing you to concentrate solely on the headings.
For details about switching views, see “Working in an Appropriate Document View” on page 193.
In Outline view, paragraphs that have a heading style appear in outline form, with each
successive heading level indented a bit more from the left margin, as shown in Figure 8-1.
When you work in Outline view, only the document’s text appears; graphics are hidden.
Although text formatting remains intact, paragraph spacing and indents follow outline
style. (If you want to suppress text formatting so that it’s easier to focus on the outline’s
content, clear Show Text Formatting on the Outlining tab.)
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