Microsoft Office Tutorials and References
In Depth Information
Chapter 8: Working with Complex Documents
A plus sign denotes
the presence of
subheadings or body text
A minus sign identifies a
heading that can’t be
expanded because it has no
subheadings or body text
A small plain circle
identifies each body
text paragraph
Figure 8-1 In Outline view, the Outlining tab appears to the right of the File tab.
The outline feature uses heading styles to determine outline levels. In the style sets that
are part of each template included with Word 2010, these heading styles are called
Heading 1, Heading 2, Heading 3, and so on. (Any paragraph or paragraph style can be modified
so that it appears in the outline hierarchy. You do that in the Paragraph dialog box, where
you’ll find Outline Level under General on the Indents And Spacing tab.) For more
information about paragraph styles, see “Formatting Paragraphs” on page 219.
Tools on the Outlining tab make it easy to promote, demote, and view different outline
The Outline Level box (shown as Level 3 in Figure 8-1) sets the heading level for the
current selection.
The left and right arrows on either side of the Outline Level box promote or demote
the selection by one level. For example, if the current selection is formatted as
Heading 2, clicking the right arrow demotes it to Heading 3.
The double left arrow promotes the selection to a top-level heading, Heading 1.
The double right arrow demotes the selection to body text, applying Normal style.
The Move Up and Move Down arrows move the selection within the outline. (This
tool moves up or down one entry with each click. To move a selection a greater
distance, you’ll find it easier to drag an outline marker—the circle at the left end of each
heading or paragraph. Doing so moves all subheadings and body text as well as the
selected heading.)
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