Microsoft Office Tutorials and References
In Depth Information
Navigating in Long Documents
The Expand (plus sign) tool expands the selection to show its subheadings or body
text.
The Collapse (minus sign) tool hides subheadings or body text below the selected
heading.
Show Level collapses and/or expands all headings to show the level you select and all
higher-level headings.
When you’re typing in Outline view, you can use the usual keyboard shortcuts for applying
styles (including Ctrl+Alt+1 for Heading 1 and Ctrl+Shift+N for Normal), but you might
find it easier to use Tab and Shift+Tab to set heading levels. Indeed, most of the work you
do through the Outlining tab can be performed with keyboard shortcuts, which are listed in
Table 8-1.
Table 8-1 Keyboard Shortcuts for Working with Outlines
Action
Keyboard Shortcut
Switch to Outline view
Ctrl+Alt+O
Show Level 1 headings only
Alt+Shift+1
Show headings to Level 2
Alt+Shift+2
Show headings to Level 3
Alt+Shift+3
Show headings to Level 4
Alt+Shift+4
Show headings to Level 5
Alt+Shift+5
Show headings to Level 6
Alt+Shift+6
Show headings to Level 7
Alt+Shift+7
Show headings to Level 8
Alt+Shift+8
Show headings to Level 9
Alt+Shift+9
Promote by one level
Shift+Tab or Alt+Shift+Left Arrow
Demote by one level
Tab or Alt+Shift+Right Arrow
Expand a collapsed outline
Alt+Shift+Plus sign
Collapse an expanded outline
Alt+Shift+Minus sign
Move up
Alt+Shift+Up Arrow
Navigating in Long Documents
Outline view also provides a method for jumping directly to a particular part of a
document. When you exit Outline view and return to Print Layout view, you’ll find that the
insertion point or selection remains in the same heading and that the heading is near the top of
the screen.
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