Microsoft Office Tutorials and References
In Depth Information
Working with Tables
Drawing a Table
This method is the best one for drawing complex tables, such as tables with a cell that
spans several columns or rows, or tables that have a different number of cells in each row.
To draw a table, on the Insert tab click Table, Draw Table. The mouse pointer becomes a
pencil. Drag diagonally to draw a rectangle that defines the outer boundaries of the table.
Then draw horizontal and vertical lines within that rectangle to create rows, columns, and
cells. You can also draw diagonal lines within a cell, as shown here.
To exit drawing mode, click anywhere (in a table cell or outside the table) and begin typing,
or simply press Esc. To resume drawing, click in the table, click the Design tab under Table
Tools, and click Draw Table in the Draw Borders group.
To erase a line, click Eraser (on the Design tab under Table Tools), and then click the line
you want to erase.
Using tools in the Draw Borders group on the Design tab, you can specify the style, weight,
and color of lines you draw. You can make your selections before you draw or, to change an
existing line, make your selections and click the line while in drawing mode.
Converting Text to a Table
Word can take text that’s in a standard data format and place it in a table. Begin by
entering the data, inserting a separator character after each data item (that is, each item you
want to go into a table cell), and pressing Enter each time you want to start a new table
row. You can use any character as a separator, but commas, spaces, or tabs are the most
commonly used. The only limitation is that the separator character can’t be part of the data
you want to include in the table.
With your data in place, select the text, and then click Insert, Table, Convert Text To Table.
In the dialog box that appears (shown in Figure 8-5), Word shows its best guess at which
separator character is in use and how many columns and rows will appear in the table. You
can, of course, override those guesses.