Microsoft Office Tutorials and References
In Depth Information
Inserting a Reference
Figure 8-11 The bottom of the dialog box is populated with a list of the document’s
headings, bookmarks, figures, or other reference targets, based on your selection under
Reference Type.
2. Select a Reference Type (Numbered Item, Heading, Bookmark, Footnote, Endnote,
Equation, Figure, or Table). When you make a selection here, Word displays the
available cross-reference targets in the main part of the dialog box and includes
appropriate options under Insert Reference To.
3. Select a cross-reference target.
4. Select an option under Insert Reference To.
Some reference types include references to two types of numbers: No Context and
Full Context. This distinction applies to multilevel lists. Full Context includes the
complete path to the referenced item, such as 2.a.ii or 507(a)(4), whereas No Context
includes only the number of the nested item—using the preceding examples, ii or (4).
The Above/Below option inserts only the word above or below depending on the
position of the target relative to the inserted reference. In many cases the reference
and its target are separated by several pages, making “above” and “below” less
helpful to a reader. A more elegant solution is to select Page Number under Insert
Reference To and also select Include Above/Below (not visible in Figure 8-11). This way,
Word inserts “above” or “below,” as appropriate, if the reference and target are on the
same page; if they’re on different pages, Word instead inserts “on page xx ,” where xx
is the page number.
5. If you want the cross-reference to be a hyperlink to the target, select Insert As
Hyperlink. When you create a cross-reference this way, clicking the cross-reference
jumps to the target. This works in Word and, if you save the document as a web
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