Microsoft Office Tutorials and References
In Depth Information
Chapter 9: Reviewing and Sharing Documents
CHAPTER 9
Reviewing and Sharing Documents
Using Review Comments in a Document . . . . . . . . . . . . 279
Tracking and Highlighting Changes Made
to a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285
Working Together with Other Authors . . . . . . . . . . . . . . 291
Preparing a Document for Distribution . . . . . . . . . . . . . 293
Saving a Document in a Shared Location . . . . . . . . . . . . 299
Creating and Working with Forms . . . . . . . . . . . . . . . . . . 301
U nless you use Word to record your deepest secrets in a personal diary, your
documents are made to be shared with others. In this chapter we discuss two facets of
document sharing: working with other contributors to improve a document, and
preparing a document to be safely shared with users at large.
Whether you’re writing a sales proposal or the great American novel, you probably don’t
work alone. Coworkers, managers, editors, proofreaders, and others are likely to have
suggestions for improving your document. Your cohorts can make their suggestions directly
in your Word document, and you can then review them and decide whether to accept or
reject them. In the following sections we describe comments and tracked changes, two
features for providing document feedback. We also introduce new features in Word 2010
that allow multiple authors to work on a document simultaneously.
We then discuss methods for sharing a document with others. You want to be certain that
a document doesn’t include information that it shouldn’t, and you might want to prevent
others from making changes to the document. We wrap up the chapter with a discussion of
a specific type of document you can share: a ill-in-the-blanks form.
Using Review Comments in a Document
A time-honored way to provide comments to a document author is to write notes in
the margin or even to attach a sticky note. Word includes a feature that emulates both
methods. By default, a comment appears on a colored background in the document’s right
margin—much like a sticky note.
279
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