Microsoft Office Tutorials and References
In Depth Information
Changing View Options
Table 9-1 lists some keyboard shortcuts that you might find handy when working with
tracked changes.
Table 9-1 Keyboard Shortcuts for Reviewing Documents
Keyboard Shortcut
Insert a comment
Turn change tracking on or off
Close the Reviewing pane
INSIDE OUT Use traditional markup
Some reviewers prefer going old school by using a red pen on printed output. In Word,
you can mark up a document this way without even printing it! On a computer with
pen support, the Review tab includes a Start Inking tool in the Ink group. Click this
tool, and Word displays the Pens tab under Ink Tools, where you can select a pen style
and color. You then use the pen to draw directly on the document. (For a list of
standard proofreaders’ marks, go to .)
This method provides a handy way to mark up a document when using a keyboard isn’t
convenient, but it has some disadvantages. First, Word makes no attempt to interpret
your scrawl, so it’s up to someone else to actually make changes to the document text.
And when that happens, another disadvantage becomes apparent: Deleting all the
ink marks is a tedious task. Therefore, if you want to employ this method, we
recommend that you first turn on change tracking. That way, the ink marks are preserved as
a change. Turn off change tracking after you complete the ink markup and before you
make changes in the document. After you make the text corrections, you can hide all
ink marks by changing the view to Original, or remove them all by rejecting all changes
in the document. (These two tasks are described in the following sections.)
Changing View Options
A document that has lots of tracked changes sometimes resembles a graffiti-covered wall
and can be challenging to decipher. Changes can also move line breaks and page breaks,
and these effects can be difficult to discern when tracked changes are shown. For these
reasons, you might want to change the way tracked changes are displayed.
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