Microsoft Office Tutorials and References
In Depth Information
Protecting a Document
● Encrypt With Password When you choose this command, Word asks you to
provide a password, which it then uses as a key for encrypting the document. Thereafter,
Word asks for the password each time someone tries to open the document. Be sure
you save the password in a safe place because there’s no practical way to recover it.
● Restrict Editing This command displays the Restrict Formatting And Editing task
pane, which you can use to limit formatting changes and edits. For more information,
see “Making Global Changes to Your Document” on page 229 and “Setting Options for
Tracking Changes” on page 290.
● Restrict Permission By People This command uses Information Rights
Management (IRM) to keep track of which people are allowed to view or edit a document. If
your network doesn’t have an IRM server, you can use a free online IRM service from
Microsoft. Information about the service and a wizard for setting it up appear when
you choose this command and you don’t already have an IRM server configured.
After you configure the IRM service, you can specify which users have Read
permission for the document and which ones have Change permission; people who aren’t
on either list are prevented from opening the document. By clicking More Options in
the Permission dialog box, you can set additional restrictions, as shown here.