Microsoft Office Tutorials and References
In Depth Information
Combining Documents and Data with Mail Merge
When you publish a blog post, it’s stored on a web server, but you might also want to save
a local copy so that you can work with it when you don’t have Internet access. Simply save
the file as you would any other document (press Ctrl+S or click File, Save); by default, Word
uses its standard .docx file format. Note, however, that after you publish a post to your
blog, some formatting is lost, even in your locally saved copy.
INSIDE OUT Editing your blog’s HTML code
Many blog editors—including stand-alone programs and your blogging service’s online
editing tools—let you switch between a “preview” view (comparable to Print Layout
view in Word) and HTML code view. Not Word.
If you need to examine and edit the HTML code, create your post in Word and publish
it as a draft. Then use your blogging service’s editor to open the draft, where you can
tweak away.
Combining Documents and Data with Mail Merge
Mail merge is the process of marrying a document (such as a letter) with data (such as a list
of addresses). Although it’s typically used for generating form letters and bulk mailings, you
can apply mail merge techniques to just about any kind of document and any kind of data.
Your data, for example, might include the name of a product a customer has purchased, or
the registration number for a seminar attendee, or test scores, or . . . well, you get the idea.
With mail merge features in Word, you can sprinkle data fields throughout a document,
you can sort and filter the data, and you can perform conditional merges in which the
output depends on information in the data. You’re not limited to a single data record per
document either; you can use mail merge to create a page of labels (each addressed to a
different person) or to print a roster, directory, or catalog (which allows you to format it in
far more interesting ways than you could, say, with Excel).
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