Microsoft Office Tutorials and References
In Depth Information
Customizing Backstage View
Open Recent File This tool is equivalent to clicking File, Recent, saving you one
click every time you want to reopen a recent file.
New … Similarly, this tool saves one click each time you create a new document by
jumping directly to the New tab in Backstage view. (Note that the New… command
is different from the New command, which opens a new document using the default
Navigation Pane This tool lets you easily display or hide the Navigation pane.
Quick Print This tool immediately sends a document to the printer using default
settings, thereby reducing three clicks (File, Print, Print) to one.
Show All When your document isn’t laying out the way you expect it to, it’s easier
to figure out what’s going on when you can see paragraph marks, new line
characters, tabs, and other nonprinting characters.
New Comment When collaborating on documents, we often use comments, and
this tool saves a trip to the Review tab.
AutoCorrect If you often add AutoCorrect entries, this tool saves you the drudgery
of clicking File, Options, Proofing, AutoCorrect Options.
Building Blocks Organizer This tool provides an alternative way to insert any type
of building block, including AutoText entries.
For details, see “Customizing the Quick Access Toolbar” on page 62.
Because we often use change tracking, we also like to add an item to the status bar.
Rightclick the status bar and choose Track Changes. You can then click this status item to turn
change tracking on or off.
Customizing Backstage View
The Recent tab in Backstage view is a common destination. We’re often working on a
document for days or weeks at a time, so we start each Word session with a visit to the Recent
tab to retrieve documents.
The tab has a few simple, but often overlooked, features for customizing it. First, we select
the Quickly Access This Number Of Recent Documents check box at the bottom of the
window and select a number of documents that are currently in heavy rotation. This adds those
documents to the menu on the left side of the window (between the Close command and
Info tab) so they’re accessible just by clicking File, regardless of which tab is selected.
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