Microsoft Office Tutorials and References
In Depth Information
Creating and Opening OneNote Files
You can organize your notes in ways that are much more sophisticated than the simple
Class Notes notebook shown here. For example, as your collection of notes grows in size
and complexity, you can combine sections into section groups and gather a group of
related pages together as subpages; although the previous OneNote version also allowed
you to create subpages, OneNote 2010 is the first that allows you to collapse them under
a parent page. You can also create clickable links that open other OneNote pages, Office
documents, Outlook items, or web pages.
For more on how to manage section groups and subpages, see “Expert Organizational
Techniques” on page 542. You’ll find details on how to link pages to one another and to external
content in “Using Links for Quick Connections” on page 530.
OneNote notebooks are automatically included in the Windows Search index. As a
notebook grows in size (and especially when you use multiple notebooks), search becomes not
just handy but essential. For the best results, use the search box above the page tabs bar.
You’ll find full details on how to use the OneNote search box in “Smart Search Strategies” on
page 534.
There’s no limit on the type of information you can save in a notebook. A partial list of
common tasks and activities includes the following:
Taking notes during classroom lectures and lab sessions
Organizing online research
Recording the minutes of a meeting
Planning a family reunion or vacation
Creating to-do lists for short-term tasks and long-term goals
Organizing manuals and warranty information for household appliances
Or anything that strikes your fancy, really.
There’s no right or wrong way to build a notebook or to organize its parts. Your personal
preferences dictate how you can manage and use notebooks.
Creating and Opening OneNote Files
One striking difference between OneNote and other Office programs is the absence of a
Save button or menu. OneNote does indeed store its work in files, but it handles virtually
all of the management tasks for those files in the background. Except in rare circumstances,
you should never need to directly manipulate OneNote files.
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