Microsoft Office Tutorials and References
In Depth Information
Navigating in OneNote
Navigating in OneNote
At the beginning of this chapter, we described the basic organization of OneNote, which
consists of pages arranged into sections within notebooks. You don’t need us to tell you
how to use the basic navigation tools—section tabs along the left and top of the page
contents, page tabs on the right. In this chapter, we focus on some of the more subtle
navigation elements, especially keyboard shortcuts and hidden tricks that you’ll value when your
collection of notebooks grows too big to simply scan.
The best navigation assistant of all is OneNote’s search box, which we discuss in detail in
“Smart Search Strategies” on page 534.
INSIDE OUT Zoom in for a closer look
Most programs in the Office family include a status bar that offers, among other tools,
a slider to zoom in on or out from the current page. OneNote lacks a status bar, but
that doesn’t mean it’s lacking in the zoom department. The Zoom group on the View
tab includes a list of preset zoom settings that range from 25% to 200%. Alternatively,
you can use the Zoom In and Zoom Out buttons, which increase or decrease the zoom
level in discrete steps from 11% to 477%. The keyboard equivalents are Ctrl+Alt+plus
sign/minus sign (on the numeric keypad) or Ctrl+Alt+Shift+plus sign/hyphen (to the
right of the numbers on the main keyboard).
Opening and Moving Between Notebooks
Every open notebook has an entry in the Navigation bar. The icon to the left of the display
name provides clues about the notebook’s status and its location: a notebook with its
covers open indicates which notebook you’re currently working with, and separate icons
differentiate locally stored notebooks from those that are stored in a shared folder and synced
to a local copy.
For more details on how notebook syncing works, see “Sharing and Synchronizing
Notebooks” on page 561.
Normally, clicking a section in another notebook replaces the page shown in the contents
pane with the most recently opened page in the new section. If you want to open a second
notebook without losing your place in the current one, switch to the View tab and click the
New Window option on the Window menu (or use the keyboard shortcut Ctrl+M). If you’re
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