Microsoft Office Tutorials and References
In Depth Information
Customizing Tags
Click that box to add a check mark to it, which indicates the item is completed, as shown
here.
As you’ll see later in this chapter, you can distinguish between open and completed tags
when using the Find Tags option.
For more on how to find tagged items in OneNote, see “Finding Tagged Notes” on page 540.
The check box in front of a tagged item is a simple toggle that marks the tagged item as
open or completed. By contrast, the tag on the Tags menu (and the corresponding
keyboard shortcut) are three-way toggles: click once to apply the tag, click again to ill in the
check box and mark it as completed, and click once more to remove the tag completely.
Customizing Tags
The standard list of 29 tags that is included with OneNote is interesting, but it’s hardly
useful. For starters, it includes some items that clearly cry out for customization, like Project
A and Project B, not to mention Discuss With <Person A> and Discuss With <Person B>
(both of which actually include the angle brackets). Are you really going to use the Movie
To See or Remember For Blog tags? And why would you want to tag something as a Phone
Number?
No, this built-in list is strictly for illustrative purposes, to give you an idea of things you can
do with tags. If you plan to use OneNote seriously, we strongly recommend that you take
a few minutes and personalize the list of tags. Get rid of the tags you’ll never use, add any
custom tags that match your work/study/research habits, and rearrange the order of your
tags so that those you use most often have keyboard shortcuts assigned to them. If you
need only three tags, that’s all you should have.
Your starting point is the Customize Tags dialog box, which is accessible from a link at the
bottom of the Tags menu. Figure 16-2 shows the Customize Tags dialog box after adding
some new tags and changing the order of existing ones.
To eliminate a tag you have no intention of using, select its entry in the list and click the
Remove button (just below the Move Tag Up and Move Tag Down buttons at the right).
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