Microsoft Office Tutorials and References
In Depth Information
Chapter 17: OneNote 2010 Inside Out
CHAPTER 17
OneNote 2010 Inside Out
Using OneNote with Outlook . . . . . . . . . . . . . . . . . . . . . . 547
Linking Notes to Documents and Web Pages . . . . . . . . 557
Sharing and Synchronizing Notebooks . . . . . . . . . . . . . . 561
Printing, Publishing, and Sharing Notes . . . . . . . . . . . . . 566
Recording Audio and Video . . . . . . . . . . . . . . . . . . . . . . . 569
Our Favorite OneNote Tweaks and Tips . . . . . . . . . . . . . 572
More than any other member of the Office family, OneNote inspires fierce loyalty
among people who use it regularly. In this, our final OneNote chapter, we dive
deep into the features and capabilities that make people so passionate about
this program—including a few features you might never discover on your own.
We start by exploring the tight connections between OneNote and Outlook. By using these
two programs together, you can create a flexible, expandable system to help you
manage contacts, tasks, meetings, and other items outside the rigid confines of the Outlook
Notes box. We also explain how to link OneNote pages to Word documents and slides in
PowerPoint presentations, so that you can keep OneNote’s free-form notes and discussions
in sync with the more formal output from those programs.
Although it’s tempting to think of OneNote as a tool for keeping your personal affairs
organized, you needn’t limit yourself. In this chapter, we explain how you can share a notebook
with other people—or with yourself—on multiple PCs. The synchronization process is as
close to magical as it gets. We also cover more traditional options for sharing the contents
of a notebook by sending pages (or entire sections) to a printer or publishing them to
alternative file formats or blogs.
And finally, we end this chapter with a grab bag of advanced features, including detailed
instructions on how to incorporate audio and video recordings into a notebook. Our list of
favorite OneNote tweaks includes customizations for the OneNote interface, hints for using
OneNote on a Tablet or touch-enabled PC, and step-by-step instructions for saving and
reusing custom page templates.
Using OneNote with Outlook
The more you use Outlook, the more likely you are to be frustrated by the limited text box
it offers for capturing notes about a contact or a task. And don’t get us started about the
difficulty of keeping minutes and tracking follow-up tasks from the box at the bottom of a
meeting item in an Outlook calendar.
547
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