Microsoft Office Tutorials and References
In Depth Information
Using Outlook Tasks with OneNote
INSIDE OUT Create a custom shortcut to linked Outlook items
When you use the OneNote button to create linked notes for an Outlook contact,
appointment, or meeting, the resulting page contains a Link To Outlook Item shortcut.
What isn’t immediately obvious is that the modest-looking, text-only hyperlink works
outside OneNote as well. Right-click the shortcut in OneNote, and click Copy Link. If
you paste the copied text into a text editor, you can see the format of the link. It starts
with onenote:outlook?folder=. That’s followed by the name of the folder, typically
Contacts or Calendar, and a 48-character GUID that represents the Outlook item. Don’t
be misled by the unfamiliar syntax; you can use that URL to create a new shortcut in a
folder or on the desktop, and Windows will have no problem opening it. In fact, saving
that shortcut opens both the OneNote page and the linked Outlook item—opening
either or both programs if necessary.
Using Outlook Tasks with OneNote
As far as OneNote is concerned, tasks are different from other Outlook items. In the case
of contacts, meetings, and appointments, the idea is to send information from Outlook to
OneNote. With tasks, the low of information moves both ways. You can link an existing
task to a OneNote page, just as you can with those other types of items. Unlike with those
other item types, however, the process also works in reverse. Using the options on the
Outlook Tasks menu, you can create a new Outlook task linked to the current paragraph in
OneNote. From that point onward, you can jump directly from a OneNote page to a linked
Outlook task and back again.
If an item on your task list represents a big (or even medium-size) project, you might want
to create a single task in Outlook to serve as your launching point. You can then break the
big project into multiple milestones and add a list of those milestones to your OneNote
master page, with each item on that list linked to a separate Outlook task, each with its
own start and due dates.
Here’s how it works in practice. If you’ve been put in charge of delivering the company’s
annual report this year, you might start with a single task called Annual Report, with a start
date and due date that represent the timeline of the entire project. Figure 17-3 shows this
task.
Search JabSto ::




Custom Search