Microsoft Office Tutorials and References
In Depth Information
Composing a Presentation
Slide Basics
Each “page” in a presentation is represented by a slide. Alone, slides can be used to
communicate single ideas: a flyer for a garage sale or school play or a company organization
chart. By assembling multiple slides and adding transitions and effects, you create a
presentation that can be delivered in person or run independently at a trade show kiosk. (Collec-
tively, the slides in a presentation are sometimes called a deck .)
To add a slide that uses the default layout, click New Slide in the Slides group on the Home
tab, or press Ctrl+M; to choose a slide layout, click the arrow beneath the New Slide
command and pick from a menu of predeined slide layouts. (We describe layouts in more
detail in the next section.) There’s no limit to the number of slides you can add to a
presentation, but if your PC has minimal memory and a weak graphics subsystem, you might
experience some difficulty running presentations with a large number of slides that contain
complex graphics.
Anything you place on a slide is linked to a content placeholder, which is a movable box
with dotted borders. Unlike in Word, you can’t just click and begin typing at a blank spot
on the slide. To add text to a slide, you first have to add a placeholder to the slide layout.
To add a table, chart, graphic, or other nontext object, you have to click an icon in the
center of the placeholder. A placeholder behaves like other objects: when you select one,
additional tabs appear on the ribbon depending on the content type. You can resize a
placeholder by dragging a selection handle on any side or corner, or move it by dragging
the border.
Because PowerPoint is designed with the idea that most slides are shared on the screen
with other users—and that printouts simply position those slides on a piece of paper—
there aren’t any margins.
Slide Layouts
When you add a new slide to a presentation, it’s displayed with its own set of placeholders.
Which placeholders you see depends on the slide layout you choose. The first slide in a new
presentation typically uses the Title Slide layout, with placeholders for a presentation title
and subtitle. If you don’t need a title slide for your presentation, you can choose a different
layout from the menu under the New Slide command or create a slide using the default
Title And Content layout and change it using the Layout menu (also in the Slides group
on the Home tab). For example, a PowerPoint file might consist of just one slide, which
you’ll use as a flyer for information about an upcoming meeting: date, time, location, and
description. For this purpose, a title slide won’t give you the placeholders you need. But
a Two Content or Content With Caption layout might be more appropriate. To change a
slide’s layout, on the Home tab, click the Layout command, and choose the layout you want
to apply to the current slide. Figure 18-2 shows the gallery of layouts on the Layout menu.
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