Microsoft Office Tutorials and References
In Depth Information
Presentation View Options
Table 18-1 shows how each view is best used. The sections that follow provide more detail
about each view.
Table 18-1 PowerPoint Views at a Glance
Best Use
This is the most common view for working with the overall slide
layout and its individual elements. You can edit text, manage
placeholders, and set animations and transitions. Normal view is not well
suited for tasks that require you to compare the contents or design
of the current slide with other slides in the presentation. Use the
Slides and Outline tabs to toggle between thumbnails and an
outline, which is best suited for viewing and editing slide titles and one
set of bulleted text per slide.
Slide Sorter
This view lets you work with the overall slide arrangement within a
presentation. You can easily reorganize your slide order, duplicate
slides, and transfer slides between presentations. This view doesn’t
allow any editing of individual slide objects—you can’t edit text or
change the size and position of placeholders, for example.
Notes Page
Use this view to type and format your speaker notes or
presentation handouts within a larger text box. This view is particularly useful
because it lets you see exactly how much text its on a printed page
(or on your screen as you’re presenting). However, the only text
editing you can do in this view is to your notes; it doesn’t allow for any
text or placeholder editing on the actual slide.
In Reading view, you can preview your presentation slide by slide in
a window. You see exactly what the presentation looks like in Slide
Show view, including transitions. You have no access to any editing
tools for your slide deck.
Slide Master
Use the large slide master thumbnail at the top of the Slides tab to
modify the placeholder layout for the entire slide deck—adding
elements that you want to be in the same position and with the same
formatting on every slide. Items that appear on a slide because
they are part of the slide master can’t accidentally be moved during
regular slide editing. This view also contains layouts available for the
current theme, including custom layouts you create. Edits you make
in Slide Master view affect only the current presentation.
Handout Master
In this view, you can set up the exact placement and size of slide
images for printed handouts, allowing you to add logos or
customize the handouts you share with others. Because this is a master
view, you can’t edit text or any presentation-specific objects here.
Edits you make in Handout Master view affect only the current
Notes Master
In the Notes Master view, you can change the appearance of Notes
Page view on your screen and in printouts. Here, you can modify the
size of slide images to allow for more or less room for your notes.
Because this is a master view, you can’t edit text or
presentationspeciic objects, and edits you make in Notes Master view affect only
the current presentation.
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