Microsoft Office Tutorials and References
In Depth Information
Saving and Sharing a Presentation
INSIDE OUT Maximize your editing space by hiding panes
One of the downsides to working with the Outline tab is the size of the pane on the
left, which in its default configuration is just too narrow for serious work. You can drag
the divider bar to the right to give yourself some more space. However, when you’re
making large-scale text edits, you might prefer to hide the Slide pane and allow the
outline to use the full PowerPoint window. To do that, hold down Ctrl and Shift and
click once on the Slide Sorter view button on the status bar. Hold down Ctrl and Shift
and click the Normal view button on the status bar to hide the Slides and Outline tabs
and the Notes pane and show just the Slide pane, with full access to all editing tools.
For more information on creating a presentation using an outline, see “Creating a New
Presentation” on page 597.
Saving and Sharing a Presentation
Before you share your presentation, you’ve got to save it. If you even think you might want
to add new slides or edit existing ones, you should use the default PowerPoint Presentation
format (with a file name extension of .pptx). That’s the standard XML-based format for use
with PowerPoint 2010 and PowerPoint 2007.
If you need to share your presentation with someone who doesn’t have a copy of
PowerPoint, you have a couple of options. Saving the file in PowerPoint Show format (with a file
name extension of .ppsx) allows the presentation to run in slide show view on any
computer with the PowerPoint Viewer installed. This free program, which works with Windows
XP and later versions, can be downloaded from
Or turn your presentation into a PDF format, which can be opened on any computer
running any operating system by using Adobe Reader (or a compatible program). Click File,
click Save & Send, and then click Create PDF/XPS Document. This file type works especially
well when you need to share audience handouts. In PowerPoint 2010, you also have the
option of converting your presentation into a video file playable on a DVD, on a web-based
service, or in a smaller, portable format.
For a complete list of PowerPoint 2010 supported file types, see Table 4-4, “Supported File
Formats in PowerPoint 2010,” on page 77. For more information about saving your presentation
as a video file, see “Turning Your Presentation into a Video” on page 673.
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