Microsoft Office Tutorials and References
In Depth Information
Building a Presentation from Scratch
INSIDE OUT Flatten and compress at the same time
When you’re looking to reduce your presentation’s file size, another option is to save
your file as a picture presentation. This format isn’t necessarily designed for
compression, but that does seem to be one of its main benefits. First, make a copy of your
presentation file—the transformation you’re about to perform uses the same file extension
as the default format, and you will lose the ability to edit text and graphics individually
after this operation is complete.
Click File and then, on the Save & Send tab, click Change File Type. Choose the
PowerPoint Picture Presentation format to latten all content on each slide and create a new
presentation in which every element—text, charts, lines and borders, media clips, and
so on—is converted to a series of pictures and saved as a PowerPoint file. This step is
beneficial when you need to share your presentation with others who shouldn’t be
allowed to copy or change your material. The downsides? The new picture presentation
converts all video to images, and you lose your animation effects.
Building a Presentation from Scratch
How you choose to start building your presentation depends ultimately on what
information you already have and how much time you can devote to the task. While it’s always
good if you can start with an idea in mind, it’s not a requirement. PowerPoint has plenty of
design options to get you started.
Creating a New Presentation
If you’ve already typed your presentation outline in another program, such as Word, you
can import that text into a new PowerPoint file and automatically create slides. You need to
be sure that your outline (in Word) has the proper styles applied so that PowerPoint knows
how to format the text you’re importing.
Figure 18-12 shows a formatted outline in Word.
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