Microsoft Office Tutorials and References
In Depth Information
Adding Backgrounds
When you hover your mouse over a theme, you’ll see the familiar Live Preview
functionality, and you have the option to customize and save themes here that become available in
your other Office programs. Themes bring a consistent visual look to all of the slides in your
PowerPoint deck.
Printing slides with lots of color applied not only takes a ton of ink, but it can make the
text difficult to read. The Apex and Elemental themes, for example, are lovely to look
at on the screen but can be a muddy mess when printed on a black-and-white printer.
To avoid the problem, select Grayscale or Pure Black And White when you print. For
details, see “Creating Notes and Handouts” on page 642.
Although applying a theme is fast, the downside is that it affects all slides in a presentation.
For an individual slide, one way to get rid of graphics associated with a theme is to use the
Hide Background Graphics check box on the Design tab. Selecting this option removes all
graphic objects—those that are part of the master slide (including objects you may have
added outside the theme), and those that are associated with a theme from the current
slide. This setting must be enabled on a slide-by-slide basis, although you can save yourself
some time by selecting multiple slides before enabling the option.
For more information on how themes work in Office, see “Using Office Themes” on page 185.
Adding Backgrounds
For more control over the color and design of your slides, you can set your own
background, made up of colors, clip art, images, or patterns. One major benefit to defining your
own background is that it can be applied to a specific slide and doesn’t automatically affect
all slides in the presentation.
Backgrounds are customized from the Background Styles option on the Design tab. From
this menu, you can customize the background for all slides in your presentation by
choosing any of the color styles listed. To add your own images or other design elements (such
as a company logo or a corporate sponsor mention), click the Format Background option
at the bottom. Figure 18-24 shows the Format Background dialog box you see when you
customize a slide’s background.
If you insert a file, once the file has been inserted, you’ll see a live preview of the image on
the current slide behind the Format Background dialog box. Use that preview to customize
the offset (under Tiling Options). This helps you place the image in the most appropriate
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