Microsoft Office Tutorials and References
In Depth Information
Saving and Restoring Settings and Data
Documents and other data usually get top mindshare when you establish backup
procedures. But aside from Office documents, consider the other Office-related settings stored
on a computer, which include:
Ribbon customizations
Quick Access Toolbar customizations
E-mail signatures
E-mail account profiles
Default file locations for templates
Default file format
Display preferences (rulers, scroll bars, and so on)
AutoCorrect lists
Custom dictionaries
Building blocks
Window positions
This is only a partial list of the settings that Office 2010 relies on and maintains. Although
most of these settings can be re-created without too much difficulty, doing so is time
consuming. It would be better to have the ability to save these settings and restore them when
needed. Unfortunately, the settings are scattered about: some are stored in the Windows
registry and many are stored in files (in a variety of formats) in various folders. Therefore,
backing up the numerous settings manually is close to impossible.
Office 2003 included a Save My Settings wizard for the purpose of managing these
settings, but Office 2010 includes nothing comparable. Windows Easy Transfer, which is a
tool included with Windows 7 for moving documents and settings from one computer to
another, can back up and restore Office settings. However, at the time of this topic’s
publication, it supports only Office 2007 and earlier versions; by the time you read this it might
support Office 2010. Still, Windows Easy Transfer is a rather clumsy tool for just saving and
restoring Office settings.
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