Microsoft Office Tutorials and References
In Depth Information
Creating Notes and Handouts
Creating Notes and Handouts
PowerPoint, of course, is designed around presentations that are displayed on a monitor or
projector. But you’ll sometimes want to print your presentation. Why?
Slides are printed for a number of reasons. They make great notes for the presenter so you
don’t lose your place mid-presentation. More important, they provide a record that
audiences can take home and review.
The print options in PowerPoint are somewhat different from the ones in other Office
programs. To see the available options, click File to open Backstage view, and then click Print.
You can print each slide on a separate page or squeeze as many as nine slides on each
sheet of paper. Click the second button under Settings to display the layout options shown
in Figure 19-20.
Figure 19-20 From this menu, you can also add a border around each printed slide by selecting
Frame Slides.
The options are separated into two categories: Print Layout and Handouts. The options
under Print Layout are generally for the presenter’s use. The Notes Pages option prints an
image of a slide and the speaker notes for that slide. The Handouts options, as the name
suggests, apply to audience handouts. They show just the slides, with blank lines for note
taking in some layouts.
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