Microsoft Office Tutorials and References
In Depth Information
Chapter 3: Using and Customizing the Office Interface
CHAPTER 3
Using and Customizing the
Office Interface
Managing Programs and Documents in Office
Backstage View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Using and Customizing the Ribbon . . . . . . . . . . . . . . . . . . 51
Customizing the Quick Access Toolbar . . . . . . . . . . . . . . . 62
Saving and Reusing Custom Ribbon and Toolbar
Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Using and Customizing the Status Bar . . . . . . . . . . . . . . . 66
Adjusting Program Options . . . . . . . . . . . . . . . . . . . . . . . . 67
Finding Help and Support Options . . . . . . . . . . . . . . . . . . 70
Using Keyboard Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Arranging and Switching Between Document
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
If you switch quickly between the different programs in the Office 2010 family, the first
thing you’ll notice is the striking similarity in their basic design. All the programs in the
Office 2010 family share a broad set of interface elements and tools. The layout of each
program window contains the same elements in the same positions: a ribbon filled with
commands at the top of the window, using the window’s full width, and a much smaller
Quick Access Toolbar just above it. When you dig deeper into each program, you’ll see
more common elements, including a customizable status bar along the bottom of most
program windows, galleries of design and formatting tools that allow you to instantly
preview their effects in your document, a mini-toolbar containing useful formatting options,
and various help tools.
In some cases, these common features are literally identical, as is the case if you use the
SmartArt feature to create a diagram for use in a Word document or in a PowerPoint
presentation. In other cases, the common features are more or less similar, with important
differences that become obvious as you begin to look more closely. You’ll notice these
differences immediately if you compare the options available for checking spelling in a Word
document with the much simpler set of tools in PowerPoint and Excel.
Our goal in this chapter is to introduce the interface elements that are common to all
Office programs and explain how to use each one. We also describe the best ways to
customize and personalize the Office interface. Our starting point is the single biggest change
of all, the new Microsoft Office Backstage view.
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