Microsoft Office Tutorials and References
In Depth Information
Working Collaboratively on a Presentation
CAUTION !
When you run a custom show, slides that you didn’t include from the complete
presentation are not available in Slide Show view. To retain access to slides you might need to
refer to, hide the slides instead.
Working Collaboratively on a Presentation
In this digital age, working with a team can present some challenges. In fact, the most
challenging task these days seems to be finding a day and time when all team members can
meet. If everyone can’t meet, you’re left to rely on meeting minutes and e-mail comments
to get the latest status update. In PowerPoint 2010, you can track team members’
suggestions with the Comments feature and then bring two presentations together for
comparison as a method of collaborating.
Another way to work collaboratively is for multiple authors to work on a single PowerPoint
presentation file simultaneously. For details, see “Working Together with Office 2010” on
page 826.
Using Comments
The commenting feature in PowerPoint is limited compared with the review and
changetracking capabilities in Microsoft Word. Nonetheless, you can attach comments to a
character, a word, or an entire slide. Comments don’t actually change a slide’s content; it’s best
to think of them as notes you would write on a paper to remind you or a team member
of edits to make at a later date. For example, a teacher might use comments to highlight
areas of improvement before your final presentation or to explain the grade you received.
A coworker might use comments to ask you to clarify a point.
You add a comment by clicking New Comment on the Review tab, shown in Figure 20-8.
The comment is inserted at the insertion point or the selection; if nothing is selected, the
comment appears in the upper left corner of the current slide. Type your comment text,
and then click outside the comment box.
Figure 20-8 Click Show Markup to show or hide the comment markers.
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