Microsoft Office Tutorials and References
In Depth Information
Backstage View in Word, Excel, and PowerPoint
Click Info to view a thumbnail of the current document and to inspect its properties and
details such as file size, the date it was created, when it was last modified, and any tags
added by the program itself (author name, for example) or by a person who worked on the
file. This section also contains tools to help you work with multiple versions, restrict access
and editing permissions, and check for the presence of confidential information before
For an in-depth discussion of how to create and save files and view or change their
properties using Office 2010, see Chapter 4, “Managing Office Files.” For details on how you can
prevent unwanted access to or restrict editing of documents in shared locations, see “Protect
documents from unwanted access or copying” on page 822. To learn more about how to prevent
embarrassing disclosures of information in shared documents, see “Inspecting and Removing
Personal and Confidential Information” on page 821.
Click Recent to display a list of files you’ve created or opened recently using the current
program. You can pin any document to this list to prevent it from being automatically
removed. All shortcuts on the Recent list are displayed with pinned items listed first (in
alphabetical order by file name) and unpinned items below them (in the order in which
they were opened). In the Options dialog box, under the Display heading, you’ll find an
option to specify how many documents are visible in this list. (The default setting is 20, but
you can enter any number from 0 to 50.) At the bottom of this tab is another check box,
Quickly Access This Number Of Recent Documents, which lists recently opened documents
on the menu on the left, just above Info.
INSIDE OUT Use the Recent list to copy an existing document
The conventional way to copy an existing document is to open it, make your changes,
and save the altered document under a new name. If you use that technique, however,
you risk accidentally overwriting the original document with your changes if you click
Save instead of Save As. A safer alternative is to right-click the document’s entry on the
Recent list and then click Open A Copy. The newly created document is identical to the
original, but if you inadvertently click Save, you are prompted to enter a file name and
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