Microsoft Office Tutorials and References
In Depth Information
Creating a CD Presentation Package
Creating a CD Presentation Package
Earlier in this chapter we discussed two ways to share a presentation with others.
Broadcasting a presentation requires nothing of the viewers other than an Internet connection—and
that they’re available when you present your slide deck. Broadcast presentations suffer from
some loss of fidelity, and the viewer doesn’t get a version of the presentation that can be
saved. Saving your presentation as a video overcomes some of those limitations, but the
viewer ends up with a copy of the presentation that can be viewed but not edited.
For details about these sharing methods, see “Broadcasting a Presentation” on page 649 and
“Turning Your Presentation into a Video” on page 673.
Now we examine a third method for sharing: packaging for CD. With this option, you
can save multiple presentations to one location (physical media such as a CD or a shared
network location, for example) to share with others. PowerPoint creates a menu of
presentations as part of the package, making it easy to select one for viewing. Saving files to
a CD package also provides a portable backup of your work; presentations on the CD are
saved as standard PowerPoint files. In addition, fonts are embedded and all linked files are
included in the package. A CD package works well for turning in a final project to your
instructor or sharing a photo album with family members.
Like the other methods, this one has its own drawbacks. First, this feature is intended for
distributing final presentations. Therefore, all comments, revisions, and ink annotations are
removed from the file before it is copied to the package location. (Oddly, however, you
cannot create a package from a presentation that has been marked as final, but you can
add a finalized presentation to a package.) Second, because the package contains standard
PowerPoint files, package recipients must have PowerPoint or the PowerPoint Viewer (a free
program that can be downloaded from Microsoft) installed on their computers. The
computers, of course, must be capable of running PowerPoint.
In previous versions of PowerPoint, you could select an option that included a copy of
the viewer program with the CD package. This option is not available in PowerPoint
2010. However, the package’s menu screen includes a prominent link to the download
site for the viewer.
To create a CD package, click File to open Backstage view. On the Save & Send tab, under
File Types, click Package Presentation For CD, and then click Package For CD. This opens the
Package For CD dialog box, shown in Figure 20-23.
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