Microsoft Office Tutorials and References
In Depth Information
Personalizing the Outlook Interface
Journal Entries
The Journal folder and its associated content type are relics of bygone Outlook versions,
where items of this type tried to maintain connections between related items. This
functionality is delivered better and more conveniently in Outlook 2010 using search tools, the
Activities page, and the new People pane. The Journal stays around for compatibility
reasons, but it’s disabled by default, and there are few shortcuts to open it. If you accidentally
click the Journal folder in the Folders list, you see this message:
We strongly recommend that you click No at this point, and instead of using the Journal,
follow our suggestions in “Using Outlook Social Connector and the People Pane” on page 807.
Personalizing the Outlook Interface
Outlook’s user interface is built around a relatively small number of elements, but their
arrangement and contents shift dramatically according to the view you choose from the
icons at the bottom of the Navigation pane on the left. Each view (Mail, Calendar, Contacts,
and so on) has a layout specific to the item type, and you can also control the contents
displayed in the center pane by selecting a specific folder to display. The To-Do Bar, on the
right in most views, contains a date navigator and a summary of upcoming appointments
and tasks.
You can choose from six views, five of which are associated with item types; the sixth shows
a list of all folders. The exact content and layout of each view varies. Figure 21-5 shows
the Folder List view, which gives you access to the widest range of items without having to
change views.
To quickly open any of these views, use this little-known group of Outlook keyboard
shortcuts: Ctrl+1 for Mail, Ctrl+2 for Calendar, down to Ctrl+6 for Folder List. A seventh icon,
called Shortcuts, allows you to assemble a list of shortcuts to Outlook folders, to folders on
a local hard disk or a shared network drive, or to web pages. It’s more interesting in theory
than it is useful in practice. If you dig deep enough, you’ll find an eighth icon, for the
Journal folder; it is hidden by default.
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