Microsoft Office Tutorials and References
In Depth Information
Using and Customizing the Ribbon
To learn how best to work with OneNote notebooks, sections, and pages, see “What’s in a
OneNote Notebook?” on page 490.
The Share tab in OneNote allows you to control who can access a notebook stored in a
shared network folder. The Send tab is for inserting or attaching notebook pages to e-mail
messages and blog pages.
Using and Customizing the Ribbon
An archeologist looking at the evolution of Microsoft Office would no doubt divide its
timeline neatly into two eras: The Menu-Toolbar Era lasted from the early 1990s through
Office 2003. The emergence of Office 2007 marked the dawn of the Ribbon Era.
In this section, we introduce these common features and explain how to use each one. We
also describe the best ways to customize and personalize the Office interface.
Using the Ribbon
Without question, the ribbon marked a radical change in appearance for the Office
interface. If your time with Office began in 2006 or earlier, you learned how to navigate through
the program by using drop-down menus that were essentially lists of commands under a
group of headings: File, Edit, View, and so on.
Despite the visual differences between the ribbon and the old-style menus, their basic
functionality isn’t all that different. Tabs on the ribbon function in much the same way as the
top-level menu choices do, and commands are arranged into groupings in a manner that’s
like cascading menus. One benefit of this big switch was that it created an opportunity
to reorganize the overall menu structure into a more modern arrangement. For example,
many of the commands on the Edit and Format menus in Office 2003 are consolidated,
logically, on the Home tab in Office 2010.
The key to using the ribbon effectively is to understand how it’s organized and learn how it
works. As we noted earlier, the ribbon is divided into tabs, each with its own heading. Every
program contains a default set of tabs that are available at all times. Figure 3-6 shows the
References tab from Word 2010, which contains 20 or so visible commands organized into
six groups.
Figure 3-6 This tab is divided into six groups, each labeled along the bottom and separated
from other groups by vertical dividers.
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