Microsoft Office Tutorials and References
In Depth Information
Using and Customizing the Ribbon
When a program window is maximized on a large monitor, you can see a mix of large icons,
small icons, and labels designed to make it easier to see these groupings at a glance. But
something interesting happens to the ribbon when you resize a program window. The
order of groups (and of commands within each group) remains the same, but the labels
alongside some commands disappear, and some commands are moved to drop-down
menus to accommodate the horizontal space available. In a narrow window, the choices
available on the Reference tab are the same, but the groups are compressed, as shown
In addition to the default tabs, context-sensitive tabs appear at the right side of the ribbon
when needed. If you insert a picture into a Word document and click to select the picture,
the Picture Tools tab appears at the end of the ribbon, identified by a distinctive
colorcoded group name in the title bar, as shown in Figure 3-7.
For details on how to create custom tabs or change the layout of built-in tabs, see “Personal-
izing the Ribbon” on page 57.
In the lower right corner of some command groups, you might see a button that looks
like a tiny arrow pointing down and to the right. These dialog box launchers enable access
to settings that aren’t available through the ribbon itself. Clicking the dialog box launcher
below the Picture Styles command group (shown in Figure 3-7), for example, opens the
Format Picture dialog box.
Every Office program includes an enormous selection of tabs, most of them dedicated to
groups of features that are specific to that program. A handful of default main tabs are
available in multiple programs and are described in Table 3-1.