Microsoft Office Tutorials and References
In Depth Information
Galleries and Live Previews
Most Office programs also share dedicated Tools tabs for working with equations, tables,
pictures, SmartArt diagrams and charts, and ink objects (which must be created on a tablet
or touch-enabled PC but can be viewed and edited on any Windows computer). The
Drawing Tools tab contains tools for inserting, arranging, formatting, and resizing shapes and
text boxes. A set of Background Removal tools appears on its own tab if you select a picture
and click the Remove Background option on the Picture Tools tab.
INSIDE OUT Auto-hide the ribbon
When you want to use as much screen real estate as possible for your document, the
ribbon can feel like a space hog. For those occasions, the solution is simple: click the
small, upward-facing arrow at the far right of the row of tab names, just to the left of
the Help button. (You can also right-click any part of the ribbon and then click
Minimize The Ribbon on the shortcut menu, double-click the heading for the active tab,
or press Ctrl+F1 to achieve the same effect.) Minimizing the ribbon hides its contents,
leaving only the tab names behind in an arrangement that looks surprisingly like the
old-style Office menu bar. Click any tab name to show the contents of that tab so you
can use those groups of commands. Click anywhere in the document to hide the ribbon
again. Click the downward-facing arrow or double-click any tab name to expand the
ribbon to its normal height.
Galleries and Live Previews
If the ribbon were merely menus turned on their side, it would be mildly interesting but not
worth more than a few seconds’ thought. What makes the ribbon much more interesting
in everyday use is its ability to help you pick from collections of defined formatting options
called galleries and see the effects of those changes on your document using Live Preview.
Some live previews are supremely simple. The Fonts list in all Office programs, for example,
displays each font name in the font it represents; when you hover the mouse pointer over a
font name, the current text selection changes to that font. Move the mouse away, and the
font returns to its current setting; click the font name to apply it. The same is true of font
attributes, colors (for fonts or backgrounds), tables (in Excel), styles (in Word and Excel), and
transitions in PowerPoint, among other elements.
After inserting a picture into a document, you can use the Quick Styles gallery on the
Picture Tools tab to apply a preset border and shadow to it, as in the example in Figure 3-8.
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