Microsoft Office Tutorials and References
In Depth Information
Customizing the Quick Access Toolbar
And one final word on the subject: Just because you can tweak the ribbon doesn’t mean
you should. Using a nonstandard, heavily customized layout means that you’re likely to
be unproductive, at least briefly, whenever you sit down to work with a PC that uses an
unmodified ribbon. You’ll also have to remember to save your customizations in a safe
place so that you can apply them if you replace your PC or reinstall Office.
We describe the import/export feature in “Saving and Reusing Custom Ribbon and Toolbar
Settings” on page 65.
Customizing the Quick Access Toolbar
The Quick Access Toolbar consists of a single row of small icons, with no labels allowed. In
its default configuration, it includes only a few shortcuts (Save, Undo, and Redo for Word,
Excel, and PowerPoint, slightly different options for OneNote and Outlook), but you can
add as many more as you like, with each icon associated with a single command.
INSIDE OUT Make the Quick Access Toolbar go away
There’s no check box or button to hide the Quick Access Toolbar, but you can achieve
almost the same result by leaving it in its default position above the ribbon and
removing all commands. With no commands assigned to the Quick Access Toolbar, you’ll
see a tiny separator line and arrow to the right of the program icon in the title bar. It’s
almost, but not quite, invisible.
By default, this tiny toolbar is located on the title bar, just to the right of the program icon
and above the ribbon. If you plan to add more than a few shortcuts to the Quick Access
Toolbar, we recommend that you exercise your option to move it below the ribbon. (Click
the arrow to the right of the Quick Access Toolbar to see the Show Below The Ribbon
option at the bottom of a list of frequently used commands.) In that configuration, the
commands are easier to see and are less likely to crowd out the title of the current window.
Note
Any commands you add to the Quick Access Toolbar are reflected in the current
program window only. If you want the same arrangement of shortcuts on the Quick Access
Toolbar in different programs, you must make those changes in each Office program
individually. Likewise, the setting to position the Quick Access Toolbar above or below
the ribbon must be applied separately in each program.
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