Microsoft Office Tutorials and References
In Depth Information
Using and Customizing the Status Bar
Click Export All Customizations to save an XML file containing details about all additions
and modifications to the ribbon and the Quick Access Toolbar. You’ll be prompted to
save the file in your Documents folder using the Exported Office UI File format (with the
.exportedUI file name extension). The default file name is ProgramName Customizations,
where ProgramName is the program you’re currently using: Word, Excel, and so on.
To replace the settings on another Office installation with the settings you saved in the
Exported Office UI file, open either the Quick Access Toolbar or Ribbon customization
dialog box, click Import/Export, choose Import Customization File, and browse to the file you
saved previously. Note that the saved settings eliminate any existing customizations you
made to the ribbon or Quick Access Toolbar; you can’t use the Import/Export feature to
merge settings from two machines.
Using and Customizing the Status Bar
On any list of common interface elements in Office, it’s easy to miss the status bar that runs
along the bottom of the program window in Word, Excel, PowerPoint, and Outlook (but not
in One Note). That’s understandable. After all, this thin strip of screen real estate is a mere
20 pixels high. By default, the status bar displays information about the current document
on its left side: page number and word counts in Word, slide number and theme name in
PowerPoint, number of items and number of unread items in the current Outlook folder,
and so on.
On the right side of the status bar you’ll find controls that allow you to interact with the
current document. The Zoom slider at the right side of the status bar allows you to make
the contents of the current editing window (or the Reading Pane in Outlook) larger or
smaller, as shown in Figure 3-14.
Figure 3-14 Click the percentage at the left of the slider to open the Zoom dialog box; the Fit
Slide To Current Window button at the right is found only in PowerPoint.
Just to the left of the slide control are buttons that let you change the view: from Normal to
Slide Sorter in PowerPoint, for example, or from Print Layout to Outline view in Word.
The status bar is actually more interesting and useful than it first appears, for two reasons.
First, many options on the status bar are clickable. In Word, for example, you can click the
Page indicator to open the Find And Replace dialog box, or click Words to open a dialog
box containing additional statistics, such as the number of paragraphs, characters, and lines.
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