Microsoft Office Tutorials and References
In Depth Information
Using Keyboard Shortcuts
How-To, including a complete object library reference for Office 2010 and a full language
reference for VBA.
Two bits of unexpectedly useful information are available at almost any time. When you’re
working in the program window, you can point to any command on the ribbon or the
Quick Access Toolbar and see a description of the command and, if available, its keyboard
shortcut, as shown here.
In addition, options within some dialog boxes are marked with faint white circles containing
an equally faint lower-case “i” (for Information); allow the mouse pointer to rest over the
icon, and you’ll see a balloon explaining the feature, in a format similar to that used with
balloon tips on commands.
Using Keyboard Shortcuts
Most Windows shortcuts work equally well in Office programs, both for managing windows
and for text editing. In Word, Excel, and PowerPoint, for example, you can press Ctrl+N to
start a new blank document, workbook, or presentation. Ctrl+F6 switches between open
windows in the current program. Ctrl+B, Ctrl+I, and Ctrl+U apply bold, italic, and underline
formatting to the current selection.
For a full list of keyboard shortcuts associated with text formatting, see “Applying Text
Formatting” on page 123.
As we noted in the previous section, you can find the keyboard shortcuts for some
commands by using the ScreenTip that appears when you allow the mouse pointer to hover
over a command on the ribbon or Quick Access Toolbar. In Excel, OneNote, PowerPoint,
and Outlook, those shortcuts are fixed and cannot be changed, nor can you add custom
keyboard shortcuts.
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