Microsoft Office Tutorials and References
In Depth Information
Get Ready to Present
Get Ready to Present
A successful live presentation requires solid content, good design, and a prepared presenter.
Preparing to make a presentation involves double-checking your presentation for problems
and getting comfortable with your material and presentation environment. Many times, the person
presenting a slide show is not only assessed on the quality of the ideas that they are trying to
convey, but also on the professionalism of the presentation, the quality of the slide show, and
salesmanship. Become familiar with your presentation, the tools, and your surroundings so you can
give the best show possible.
Check Your Presentation for Errors
Checking your slides for details such as spelling,
grammar, and typos can save you a lot of
embarrassment at show time. Use the presentation
outline to review the text so you are not distracted
by design elements. A person should not proofread
his or her own work. Have a third party review the
presentation. That person may catch errors that you
miss. Use the PowerPoint tools that are available to
help you; PowerPoint contains a spelling and
grammar checker, a thesaurus, a research tool,
and a word counter. Use these valuable tools to
your fullest advantage to build the best
presentation possible.
Rehearse the Slide Show
Practice your presentation several times before you
present it to an audience. Rehearse in front of a
mirror or with a friend, or record yourself. You may
discover undesirable mannerisms or expressions
that you want to avoid. Know your material so you
can anticipate each slide and each bullet point —
know what comes next. Avoid looking at and
reading from the slide show. Finishing your
presentation in the allotted time is considered
courteous. Use the Rehearse Timings feature in
PowerPoint to check your timing, and then change
your presentation accordingly. You want the slide
show to move along, but not be rushed.
Know Your Presentation Space
To avoid problems during your presentation, visit
the site before the presentation if you can.
Knowing the size of the room, the acoustics, and
the layout of the stage and audience seating can
help you prepare. If the space is large, you may
need a microphone. Close the blinds if the space is
too bright. Try to meet your audience before the
slide show. This makes you more comfortable with
them, gives them a chance to ask preliminary
questions, and allows you to identify people who
need extra attention. Too many questions and
comments during a presentation can bog it down.
Set Up Your Show
Be sure to check those all-important slide show
settings. (For more information, see Chapter 13.)
Before the slide show, you should set up the format
for the presentation, such as a live presentation
versus one shown at a kiosk, which slides to
include, monitors and resolution, and how you will
control the advancement of the slides. Even if you
are using your own laptop, it could crash, so bring
a backup of your presentation. Package it with the
PowerPoint viewer in case you find yourself on a
computer without PowerPoint. Package any files
that are linked to the presentation as well.
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