Microsoft Office Tutorials and References
In Depth Information
Introducing PowerPoint Options
Introducing PowerPoint Options
PowerPoint provides a wide variety of option settings that enable you to customize how it
performs. The options are grouped on tabs in the PowerPoint Options dialog box, and then
further grouped into categories. You can change these settings to control the behavior of certain
features in PowerPoint, and optimize less noticeable settings such as the default save location.
Settings that are more visible include customizing the Quick Access Toolbar and the ribbon so that
your favorite and most commonly used commands are at your fingertips. Changing PowerPoint
options allows you to design presentations as effectively and efficiently as possible.
General Options
In the General options, you can enable or disable
the Mini Toolbar and Live Preview. The Mini Toolbar
is a floating contextual toolbar that gives you quick
access to formatting commands when you select
text. Live Preview shows how a feature affects your
slide when you position the mouse pointer ( ) over
a choice in a gallery. You can enable or disable
ScreenTips , which is the feature that gives you
pop-up descriptions of command buttons when you
position the mouse pointer ( ) over a command
button on the ribbon. You can also change the
username, which appears in the properties of
Proofing Options
The Proofing tab affects the way that Microsoft
Office checks for spelling and grammar errors in
PowerPoint. Changes to these settings also affect
the settings in the other Microsoft Office programs.
You can add words to the custom dictionary and
make exceptions to spelling rules. You can customize
the powerful AutoCorrect and AutoFormat tools.
While you type, AutoCorrect detects possible spelling
errors and AutoFormat adjusts formatting to the
surrounding formatting. You can control settings
such as whether PowerPoint automatically capitalizes
the first words of sentences and whether it checks
the spelling of words that are in all uppercase.
Save Options
You can adjust the way PowerPoint saves
presentations with the Save options. This tab
controls the default file location for saving
documents, and allows you to choose the default
file format. AutoRecovery automatically saves your
PowerPoint presentation at regular intervals so that
if PowerPoint unexpectedly closes, it can recover
your work. You can disable AutoRecovery or adjust
how often AutoRecovery automatically saves
presentations. You can even save the fonts you use
in your presentation so you can guarantee that the
presentation looks good even on a computer that
does not recognize the fonts you use.
Language Options
The Language tab allows you to choose the
language used for the ribbon, tabs, ScreenTips, and
Help. You can include additional editing languages,
which affect dictionaries, grammar checking, and
sorting. This is useful if you use languages other
than English in your presentations, such as when
your organization has divisions or departments
overseas. If you use languages other than English,
setting up and using these options can make your
experience with PowerPoint 2013 a delightful one.
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