Microsoft Office Tutorials and References
In Depth Information
Mail Merge: Creating a User-Friendly List of Fields
Mail Merge: Creating a User-Friendly List of Fields
This procedure lets you display the list of merge fields in a dialog box while
working in the document at the same time.
Example file:
Scenario: No version of Word has an interface that allows
the viewing of a list of merge fields, allows insertion, and at
the same time allows working in the main merge document.
One workaround is to have a drop-down list on the toolbar
from which you can choose merge fields to insert. An
alternative is to display a dialog box that has to be closed in
order to work in the document (Word 2002 and Word 2003).
This latter solution takes advantage of the non-modal
capability of UserForms introduced in Word 2000 to make the
interface with mail merge more efficient. You can edit the
main merge document while at the same time displaying a
UserForm such as that shown below. Double-click an entry,
or select it and then click the Insert Field button in the form
to insert the merge field into the document.
Figure 57 – User-Friendly Merge Field List
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