Microsoft Office Tutorials and References
In Depth Information
READ BACK YOUR DATA
If you have a large amount of data to enter, especially
numbers, you may want to check the accuracy of
your data entry by having the data read back to you
while you match it against a printed list. Excel can
read back your data. All you have to do is specify the
data you want to read, click a button, and Excel
begins reading. You can choose to have Excel read
across the first row and then move to the next row,
or down the first column and then move to the next
column. You can also have Excel read data as you
However, before Excel can read your data, you must
add the following buttons to the Quick Access
toolbar: Speak Cells, Speak Cells — Stop Speaking
Cells, Speak Cells by Columns, Speak Cells by Rows,
and Speak Cells on Enter. To learn how to add
buttons to the Quick Access toolbar, see Task #95.
You can find the buttons needed for this task in the
Commands Not in the Ribbon section.
R EAD C ELLS
1 Click and drag to select the cells
you want Excel to read.
2 Click either the Speak by
Columns or the Speak by Rows
l Click Speak by Columns if you
want Excel to read down the
l Click Speak by Rows if you want
Excel to read across the rows.
Click the Speak Cells button.
Excel reads the cells.
l To stop the reading of cells, click
the Speak Cells — Stop Speaking