Microsoft Office Tutorials and References
In Depth Information
Manipulate Records
A list is a set of columns and rows. Each
column represents a single type of data. For
example, a list might have three columns:
name, gender, and age. Each row in the list is
a record. For each record in the list, the name
column contains a name, the gender column
contains a gender, and the age column contains
an age. When you structure a worksheet as a
list, you can tap the Excel database-like
capabilities that go beyond what is possible
with a simple worksheet.
Advanced filtering gives you tools for filtering
out duplicate records and applying multiple
complex filters to your data.
With data formatted as a list, you can count,
average, and subtotal parts of your data that
meet certain criteria. In a customer survey, for
example, you can count the number of senior
citizens who prefer a certain sport or compare
the time spent online among different age
groups in different communities. You carry out
calculations by using the Ribbon or by using
database functions. Refer to Chapter 2 to learn
more about functions.
This chapter shows you how to work with lists
and other data that you structure as lists.
Much of the chapter focuses on sorting and
filtering. To sort means to arrange a list in
order, either alphabetically or numerically. You
can sort and re-sort lists as necessary and
even sort within a sort. To filter means to
display only the information that meets
certain criteria — temporarily hiding the rest.
When you organize data into a list, you have
access to lookups, a special way of searching
for data. You might use a lookup to retrieve a
stock price by typing a stock symbol. You can
also create a powerful analytical tool called a
PivotTable, which is discussed in Chapter 5.
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