Microsoft Office Tutorials and References
In Depth Information
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Word’s document-proofing tools are as technologically advanced as the programmers at Microsoft can
make them. As the title of this sidebar suggests, however, there’s something to be said about context.
Just because your document appears to contain no errors doesn’t mean that everything is perfect. You
have no better way to proof a document than to read it with human eyes.
When the word is spelled correctly and Word is just too stupid to recognize it, you can add the
word to its dictionary. See the next section.
Word turns off automatic proofing when your document grows larger than a specific
size. For example, on my computer, when the document is more than 100 pages long, automatic
spell-checking is disabled. A warning appears, to alert you when this happens. Note that you
can still manually spell-check, which is covered in the section “All-at-Once Document Proof-
ing,” later in this chapter.
Dealing with words incorrectly flagged as being misspelled
Occasionally, Word’s spell checker bumps into a word it doesn’t recognize, such as your last name
or perhaps your city. Word dutifully casts doubt on the word, by underlining it with the notorious red
zigzag. Yes, this case is one of those where the computer is wrong.
Two commands are on the spell checker’s right-click menu (refer to Figure 7-1 ) to deal with those
false negatives: Ignore All and Add to Dictionary.
Ignore All: Select this command when the word is properly spelled and you don’t want Word to
keep flagging it as misspelled in the current document.
For example, your science fiction short story has a character named Zadlux. Word believes it to be a
spelling error, but you (and all the people of the soon-to-be-conquered planet Drebulon) know better.
After you choose the Ignore All command, all instances of the suspect word are cheerfully ignored,
but only in that document.
Add to Dictionary: This command adds words to Word’s custom dictionary, which is a
supplemental list of correctly spelled words that are used to proof a document.
For example, I once lived on Pilchuck Avenue, which Word thinks is a misspelling of the word
Paycheck. If only. So, when I right-click the incorrectly flagged word, I choose the Add to