Microsoft Office Tutorials and References
In Depth Information
Preparing the printer
Before you print a document, I recommend following these steps to ensure that the printer is ready
1. Make sure that your printer is plugged in and properly connected to your computer.
Refer to my book PCs For Dummies for more information on connecting and using a printer and
using various printer tips and stuff like that.
2. Ensure that your laser printer has plenty of toner or that your ink printer’s cartridges are
brimming with ink.
Whenever the printer is low on ink or toner, replace it at once!
3. Check the printer for paper.
The paper can feed from the back or top or enter from a paper tray, or it can be manually fed one
sheet at a time. However your printer eats paper, be sure that it’s properly stocked before you
4. Turn on the printer.
You can try to print with the printer turned off, but it takes quite a long time.
5. Your printer must be online or selected before you can print.
This is weird: Some printers can be on but not ready to print. The power is on, but unless the
printer is online or selected, it ignores the computer. To force these types of printers to listen to
the computer, you must press the Online, Ready, or Select (or similar) button.
When you’re certain that the printer is up to the task, proceed with the printing operation in Word.
Previewing before printing
Before you print, preview the look of the final document. Yeah, even though your document is
supposed to look the same on the screen as it does on paper, you may still see surprises: missing page
numbers, blank pages, screwy headers, and other jaw-dropping blunders, for example.
Fortunately, a print preview of your document appears as part of the Print screen, as shown in Figure
You only need to remember to peruse your document before printing it. Follow these steps:
1. Save your document.
Yep — always save. Saving before printing is a good idea.
2. Click the File tab.