Microsoft Office Tutorials and References
In Depth Information
Choose a different printer on the Print screen by clicking the button beneath the Printer heading. A
list of available printers appears; simply choose a printer from the list. Make other settings in the
window as well, and then click the big Print button. Your document prints on the chosen printer.
Canceling a print job
The fastest, easiest way to cancel a print job is to rush up to the printer and touch the Cancel button.
Sometimes, the button has a red X icon on it. Touch that button, and the printer will stop — maybe
not at once, but the button cancels the document from printing.
A more awkward way to cancel a print job is to use Windows. This method involves quite a few
steps, and it’s not always successful. That’s because most documents are small and zip off to the
printer before you have time to stop them. But if you want to try, obey these steps:
1. Double-click the li’l printer icon by the current time on the taskbar.
If you don’t see the li’l printer icon, it’s too late to cancel the print job by using this technique.
Otherwise, you see the printer’s window, which lists any queued printing jobs.
2. Click the name of your Word document job on the list.
3. From the window’s menu, choose either the Document ⇒ Cancel command or the
Document ⇒ Cancel Printing command.
4. Click Yes or OK to terminate the job.
5. Close the printer’s window when you’re done.
It may take a while for the printer to stop printing. That’s because the printer has its own memory,
and a few pages of the document may be stored there and continue to print even after you tell the
printer to stop. (Stupid printer — stupid.)
Stopping a print job is a Windows task, not one that Word has control over.
If you’re using a network printer, you may not be able to cancel printing. Oh, well.
Mr. Bunny likes to live in the forest. It’s his home. The forest is full of trees and friendly critters. It’s
also home to predators who would love to eat Mr. Bunny, but that’s not my point. My point is that
you can do your part to help save Mr. Bunny’s home by publishing your documents electronically.
Keep this statement in mind: It’s not always necessary to print your documents.
Preparing a document for sharing
Lots of interesting things can be put into your Word document that you don’t want published. These
items include comments, revision marks, hidden text, and other items useful to you or your