Microsoft Office Tutorials and References
In Depth Information
You can mix and match character formats. For example, press Ctrl+B and then Ctrl+I to apply
bold and italic text. You press Ctrl+B and Ctrl+I, or the command buttons, to turn off these
attributes again.
The best way to use superscript or subscript is to write text first. Then go back, mark
as a block the text you want to superscript or subscript, and then use these commands. So 42
becomes 4 2 and CnH2n+1OH becomes C n H 2n+1 OH. Otherwise, when you apply super- or
subscript, the text you modify tends to be rather teensy and hard to edit. Better to write it first and
then format.
If you can remember that Ctrl+= adds subscript, just press the Shift key to apply Ctrl+Shift+=
for superscript — if you can remember.
When will the Underline text attribute die? I’m baffled. Honestly, I think we’re waiting for the
last typewriter-clutching librarian from the 1950s to pass on before underlining is officially
gone as a text attribute. And please don’t fall prey to the old rule about underlining book titles.
It’s Crime and Punishment, not Crime and Punishment.
Using less-common character attributes
Here are a few more text attributes — call them second-string players. You may not use these as
often as bold or italic, but Word makes them available to you just as well:
To switch to all caps text, press Ctrl+Shift+A. This is a text format, not applied by pressing the Shift
or Caps Lock key. In fact, like other formats, it can be removed. (Also see the later section, “Change
Text Case.” )
To set double-underlined text, press Ctrl+Shift+D.
To produce small caps, press Ctrl+Shift+K. Small caps formatting is ideal for headings. I use it for
character names when I write a script or play:
That’s a clever way to smuggle a live grenade into prison.
To underline words only, and not the spaces between words, press Ctrl+Shift+W.
You create hidden text by pressing Ctrl+Shift+H. Hidden text is good for what it says —
hiding text in a document. Of course, you don’t see the text onscreen, either. To show hidden
text, click the Show/Hide command button (in the Paragraph group on the Home tab) as
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