Microsoft Office Tutorials and References
In Depth Information
To change the case of text in Word, use the Change Case command button in the Font
group. Choosing this button displays a menu of options, each showing a different way to capitalize
words in a sentence. Select the text you want to change, and then choose the proper item from the
Change Case command button. Your text is modified to match the menu item that’s selected.
You can also use the Shift+F3 command to change the case of selected text. But this
keyboard shortcut cycles between only three of the menu options shown in the figure: ALL
CAPS, lowercase, and Capitalize Each Word.
The Change Case command is not really a formatting command; even so, it overrides the All
Caps text format.
Remove Character Formatting
So many Word formatting commands are available that it’s possible for your text to look more like a
pile of formatting remnants than anything that’s readable in any human language. Word understands
this problem, so it created the Clear Formatting command to let you peel away all formats from your
text, just like you peel the skin from a banana:
To blow away formatting from a block of selected text or the text the insertion pointer is on
or future text you type, use the Clear Formatting command button in the Font group. The keyboard
shortcut for this command is Ctrl+spacebar.
The Clear Formatting command removes any formats you’ve applied to the text: font, size, text
attributes (bold or italic), color, and so on.
The Clear Formatting command removes the ALL CAPS text format but doesn’t change the
case of text you created by using Shift, Caps Lock, or the Change Case command in Word.
Another key combination for Ctrl+spacebar is Ctrl+Shift+Z. Remember that Ctrl+Z is the Undo
command. To undo formatting, all you do is add the Shift key, which may make sense — well,
heck, if any of this makes sense.
Technically, the Ctrl+spacebar command restores characters to the formatting
defined by the style you’re using. So if the Body style is 12-point Calibri, pressing Ctrl+space-
bar restores that font and size. Don’t let this information upset or confuse you! Instead, turn to
Chapter 15 for more information on Word styles.
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