Microsoft Office Tutorials and References
In Depth Information
When you want text to stack up one line atop another line, such as when typing a
return address, use the soft return at the end of a line: Press Shift+Enter . See the section in
Chapter 4 about soft and hard returns.
Setting specific line-spacing options
For persnickety line spacing, you summon the Paragraph dialog box (refer to Figure 11-2 ). In the
Spacing area of the dialog box, use the Line Spacing drop-down list to set various line-spacing
values: Single, 1.5, and Double, as found on the Line Spacing command button menu.
Some options in the Line Spacing drop-down list require you to also use the At box to sate your
specific line-spacing desires. Values set in the At box indicate line spacing, as described in this list:
At least: The line spacing is set to the specified value, which Word treats as a minimum value.
Word can disobey that value and add more space whenever necessary to make room for larger
type, different fonts, or graphics on the same line of text.
Exactly: Word uses the specified line spacing and doesn’t adjust the spacing to accommodate
larger text or graphics.
Multiple: This option is used to enter line-spacing values other than those specified in the Line
Spacing drop-down list. For example, to set the line spacing to 4, choose Multiple from the Line
Spacing drop-down list and type 4 in the At box. Word’s default 1.08 line-spacing value is set
with the Multiple option.
Values are specified in the At box in increments of 0.01. So, when you want to tighten up
text on a page, select all paragraphs on that page, choose Multiple from the Line Spacing
drop-down list, and then type 0.99 in the At box. Or, to add more room subtly, type 1.01 .
Click the OK button to confirm your settings and close the Paragraph dialog box.
Making space between paragraphs
It’s a silly thing to do: Press Enter twice to end a paragraph. People say that they need the extra
space between the paragraphs for readability. That’s true, but what they don’t realize is that Word
can add that space automatically. The secret is to use the Before and After paragraph formatting
commands — commands that have nothing to do with losing weight.
To add room after a paragraph, use the After command. It’s found in the Page Layout tab’s
Paragraph group (refer to Figure 11-1 ).