Microsoft Office Tutorials and References
In Depth Information
Headers and Footers
Adding a header or footer to a document brings a smidgen of professionalism to your written
creations and helps keep things organized. This section explains how to work with headers and footers
without tying yourself into a knot.
Understanding headers and footers
There’s a difference between a header and a heading, and between a footer and a footnote. Knowing
that difference greatly helps you understand the whole header-footer concept.
A header is text that appears at the top of every page in a document.
A footer is text that appears at the bottom of every page in a document.
Both headers and footers exist as special, exclusive areas. Their content appears at the top and
bottom of every page, respectively. Typical headers and footers contain page numbers, your name, the
document name, the date, and other information that’s handy to have on every page.
A heading is a text style used to break up a long document, to introduce new concepts and help
organize the text. See Chapter 15 for more information on headings.
A footnote is a tiny bit of text that appears at the bottom of a page, usually a reference for some
bit of text on that page. See Chapter 21 .
Word documents always have headers and footers, it’s just that they’re empty unless
you put something there.
Headers can also be called eyebrows. Weird, huh?
Using a preset header or footer
Word comes with a slate of uninspiring headers and footers. The good news is that they’re easy to
add to a document. Heed these steps:
1. Click the Insert tab.
2. From the Header & Footer group, choose the Header button.
A list of preformatted headers is displayed.
3. Choose the format you want from the list.
The header is added to your document, saved as part of the page format.
4. Change any [Type here] text in the header.
Click the bracketed text to personalize your header. You can also add items to the header from the
Header & Footer Tools Design tab that suddenly appears. See the next section for details.
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