Microsoft Office Tutorials and References
In Depth Information
The Styles task pane lists more styles than the Style Gallery, including styles you’ve created.
Word’s predefined styles are specified in the Style Gallery, though you can customize the list to
replace Word’s styles with your own. See the section “Customizing the Style Gallery,” later in
A more abbreviated version of the Styles task pane is available: Press Ctrl+Shift+S to call forth
the Apply Styles task pane.
The keyboard shortcut for the Styles task pane is Ctrl+Shift+Alt+S. It helps to be quite
dexterous with your left hand to conjure up this shortcut.
Applying a style
Working with a style is just like working with any other type of formatting. The major difference is
that, instead of applying a single format, the style slaps down multiple formats on your text.
Most often, a style is applied by selecting text and then choosing a style from either the Style
Gallery or the Styles task pane. The selected text is updated, reflecting the style’s collective
You can also choose a new style and then just start typing; the new style affects the new text you
To preview how a style affects text, use the Style Gallery; as you hover the mouse
cursor over each item in the Gallery, text in your document is updated to reflect the style’s
appearance. (This trick doesn’t work with older Word documents.)
Styles can also be applied by using a keyboard shortcut, if one has been assigned. The shortcut
for the Normal style is Ctrl+Shift+N. See the later section, “Assigning a shortcut key to your
Also see the later section, “Removing style formatting.”
Understanding heading styles
A special style in Word is the heading style. Word has several of them, starting with Heading 1, and
then Heading 2, and progressing through however many Heading styles your document needs.
Heading styles are designed for organization: Heading 1 is for your document’s main parts, Heading
2 is for breaking up those parts, and down the line through Heading 3, Heading 4, and so on. As an
example, this section’s heading, “Understanding heading styles,” is Heading 2; the main section,
“The Big Style Overview” is Heading 1.
Using heading styles is about more than simply document formatting. These styles not only help
keep your document visually organized, but they also take advantage of other Word features.