Microsoft Office Tutorials and References
In Depth Information
The follow-me style
When I write a new chapter in a book, I start with my own Chapter Title style. The next style I use is my
Intro Paragraph style. Intro Paragraph is followed by TextBody, which is followed by TextBody, TextBody,
TextBody, and so on. There’s no point in my having to apply these styles because I can tell Word to
change styles automatically.
In the Create New Style from Formatting dialog box (refer to Figure 15-3 ), locate the Style for Following
Paragraph drop-down list. The style shown on this list tells Word which style to switch to when you press
the Enter key to end a paragraph. Normally, it’s the same style, which makes sense for most of your work.
But in situations where you know that the style will switch, you can demand that Word do the switching for
For example, you can edit the Picture style so that the Picture Caption style is selected from the Style for
Following Paragraph drop-down list. That way, pressing the Enter key after using the Picture style
switches the style automatically to Picture Caption. Saves time.
Assigning a shortcut key to your style
Style shortcut keys make formatting even better because pressing Alt+Shift+T to apply the
TextBody style is often faster than messing with the Style Gallery or the various task panes.
To give your style a shortcut key, follow these steps:
1. Work through Steps 1 through 4 from the previous section.
Your goal is to display the Modify Style dialog box for your soon-to-be shortcut-key-blessed
2. Click the Format button.
It dwells in the lower-left corner of the dialog box.
3. Choose Shortcut Key from the menu.
The cryptic Customize Keyboard dialog box appears.
4. Press your shortcut key combination.
Notice that the key combination you press appears as text in the Press New Shortcut Key box.
(See the center-right side of the dialog box.) If you make a mistake, press the Backspace key to
erase it and then choose another key combination.
Most of the good shortcut key combinations have already been put to work in Word.
For example, Word uses Ctrl+B as the Bold character-formatting shortcut key. My advice is to
use Ctrl+Alt and then a letter key for your style’s shortcut. Most of the Ctrl+Alt key combinations
are unassigned in Word.