Microsoft Office Tutorials and References
In Depth Information
Truly, if you have large quantities of text in a single cell, you probably don’t need a table to
present your information.
Even though you can format first-line indents for text in a cell, I don’t recommend it. Such
formatting can be a pain to manipulate.
Show the Ruler when you work with formatting a table — it’s a boon: Click the
View tab and place a check mark by the Ruler item in the Show group.
Navigating a table
Text appears in whichever cell the toothpick cursor is blinking. Though you can simply click the
mouse in a cell to type text, you can use keyboard shortcuts to move around the table: Press the Tab
key to move from cell to cell. To move back, press Shift+Tab.
When you press the Tab key at the last cell in a row, the toothpick cursor moves down to the first
cell in the next line. Pressing the Tab key in the table’s last, lower-right cell automatically adds
another row to the table.
To produce a tab character within a cell, press Ctrl+Tab.
When you press the Enter key in a cell, you create a new paragraph in a cell, which probably
isn’t what you want.
The Shift+Enter key combination (a soft return) can be used break up long lines of text in a cell.
Selecting in a table
Selecting text in a table can get funky. That’s because you can select the text itself, or you can select
a cell, row, or column. Here are my suggestions:
Triple-click the mouse in a cell to select all text in that cell.
Select a single cell by positioning the mouse in the cell’s lower-left corner. The mouse
pointer changes to a northeastward-pointing arrow, as shown in the margin. Click to select the
cell, which includes the cell’s text but primarily the cell itself.
Move the mouse into the left margin and click to select a row of cells.
Move the mouse above a column, and click to select that column. When the mouse is
in the “sweet spot,” the pointer changes to a downward-pointing arrow (shown in the margin).
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