Microsoft Office Tutorials and References
In Depth Information
Selecting stuff in a table can also be accomplished from the Table group on the Table Tools
Layout tab. Use the Select menu to select the entire table, a row, a column, or a single cell.
Clicking the table’s “handle” selects the entire table. The handle is visible whenever
the mouse points at the table or when the insertion pointer is placed inside the table.
See the later section, “Adjusting the table,” for suggestions on what to do after selecting individual
parts of a table.
Doing math in a table
Yes, Word can do math in its tables, just as you can do math in an Excel spreadsheet. The
main difference is that Word’s math commands aren’t as sophisticated as the ones you find in
Excel. Some would consider that a blessing.
Of all the math formulas available, the one I use the most is SUM. What it does is to add values in a
row or column. Follow these steps:
1. Create a table that contains values you want to add.
The values can be in a row or column. The last cell in that row or column must be empty. It’s into
this cell that you paste the SUM formula.
2. Click the mouse in the cell where you want to place the formula.
3. Click the Table Tools Layout tab.
4. Click the Formula button in the Data group.
The Formula dialog box appears.
5. Choose SUM from the Paste Function menu.
6. Click the OK button.
The values in the row or column are totaled and the result displayed in the table.
When you change the values in the table, you need to refresh or update the formula. To do so,
rightclick on the total in the table. From the pop-up menu, choose the command Update Field. If you
don’t see the Update Field command, you clicked on the wrong text.
Also see Chapter 23 for more information on fields in Word documents.
Converting text into a table
If you started working on your document before you discovered the Table command, you probably
have fake tables created by using tabbed text. If so, you can easily convert that text into a bona fide
table by following these simple steps: