Microsoft Office Tutorials and References
In Depth Information
Word lets you slap down numbers for every line on a page, which is a feature that’s popular with
those in the legal profession as well as with folks who write radio scripts. It was also a feature that
many former WordPerfect users demanded in Word. Here’s how it goes:
1. Click the Page Layout tab.
2. In the Page Setup group, click the Line Numbers command button to display its menu.
3. Choose a numbering format from the menu.
The continuous option numbers all the lines in your document, from first to last. The Restart Each
Page option simply numbers a page from line 1 through the last line.
To remove the line numbers, choose None from the Line Numbers command button.
Lists of Document Contents
Word sports a References tab that contains groups of commands you can use to build custom lists in
your documents. This section covers the two most common list-making tricks: the table of contents
and the index.
Creating a table of contents
One helpful example of how computers can save you time — and I’m not kidding — is to let Word
create a table of contents (TOC) from your document. No, there’s no need to manually type a TOC.
As long as you use the built-in heading styles, Word can slap down a custom TOC in your document
as easily as following these steps:
1. Create a separate page for the TOC.
Word places the TOC at the insertion pointer’s location, though I prefer to have the thing on its
own page. Refer to Chapter 13 for information on creating new pages; a new, blank page near the
start of your document is ideal for a TOC.
2. Click the mouse to place the insertion pointer on the new, blank page.
The TOC is inserted at that point.
3. Click the References tab.
4. In the Table of Contents group, click the Table of Contents button.
The Table of Contents menu appears.
5. Choose an item from the menu based on what you want the table of contents to look like.
And there’s your TOC, page numbers and all.
You may have to scroll up to see the table of contents. You may also want to add a title above the
TOC — something clever, such as Table of Contents.
When the steps in this section don’t produce the effect you intended, it usually means that your
document headings aren’t formatted with the Heading styles.